How To Edit Or Modify a PowerPoint Template

PowerPoint is a useful program to help you create slides for a presentation and even turn them into a video. It has aged well and is still one of the most popular choices for educators, in-house business presentations and home theatre applications.

You can add graphics, text, and multimedia to enhancethe appearance and make your presentations more engaging. The list of richmedia, including music and video continues to grow.

Along with those features is the ever-expandingvariety of templates. Even so, not every template has all that you want orneed. Some editing is still required from time to time. The good news is thatthose templates, purchased or free, can usually be modified and edited by you.

Edit Or Modify a PowerPoint Template

Whenit comes to Powerpoint templates you can:

  • Start from scratch with ablank presentation and use it as a one-off or create a custom template
  • Use one of the themesprovided from the program or downloaded for free
  • Purchase templates fromvarious sources

Learninghow to edit a presentation is a valuable tool to have in your kit. Manytutorials suggest using the Slide Masterview. However, Slide Master provides blank layouts. It is not a way to edit anexisting template.

Let’ssay you just purchased a bundle of templates because they look impressive andyou want to use them for your business. However, the templates are niche-based,and your business provides online services such as website design.

Forexample, maybe you like the layout and built-in animations of a real estatePowerpoint template. Does that mean you can’t use it? No, you can customize itfor your business by swapping out the images with ones that are more relevantto your industry.

Thereare many ways to edit a Powerpoint presentation. For the purposes of thistutorial, we are going to outline the steps to turn a real estate template intoone for a website design company.

Start With The Cover Slide

Belowis the first slide in a purchased real estate Powerpoint presentation.

The first thing you will want to do is to replace thehouse image with an image of a website. There are two different ways to dothis.

Right-Click On An Image To Change It

Some templates will allow you to swap out the picture simply by right-clicking on it and choosing Change picture. Then select the source of your new image (File, Online Sources, Icons, Clipboard).

I prefer to use image sites that I know are free andnot subject to any copyright laws. As you can see in the image below, when youselect From Online Source, you aretaken to a screen where you can choose pictures under Creative Commons.

However,there is also a disclaimer on the bottom of the pop-up that says: You are responsible for respecting others’rights, including copyright.

To be safer legally, use the From a file option and choose an image from a free stock photo website .

Use The Selection Panel To Change Images

Templatesthat have more complicated animations and transitions will require a differentmethod to change the images.

Start by making sure you are on the Home tab in the top navigation bar.

Now you want to look for and click the Select drop-down menu on the right slide of the top navigation. Choose Selection pane.

This will open a new tab that shows you all the elements on the slide and gives you the ability to “show” or “hide” them.

Your goal in this step is to isolate the image fromany other elements on the slide so that you can change it.

Click on Hide All so that you see a blank white screen. The number of elements you will see in the selection panel will depend upon the complexity of the slide.

Inthis example, it is easy to identify which element is the image as there isonly one picture. If your slide has many photos, you will want to click on thedash (-) next to the name of each picture element to find the one you want tochange.

Click them on and off until you find the right one.

Make sure that once you find the right picture, it is the only element that is showing. By hiding the other items, you can isolate the image to change it.

At this point, you can follow the same instructions above by right-clicking on the image and selecting Change Picture.

Change Font & ShapeColors

Youcan also change the font colors and type, as well as the transparency and colorof the shapes.

Ifyou choose an image that uses the same color scheme as the template, you willprobably only need to do minimal changes, if any. But if you find a picture youwant to use that doesn’t match the color scheme, don’t worry. It’s easy tochange.

Theimage below shows the cover slide with a website image that replaced thepicture of the home.

It looks out of place from a color perspective. So,let’s change the colors to match our new image for a more congruent look.

Change The Color Of The Shapes

Right-click with your cursor on the background shape that contains the title and select Format Shape.

This process will open a side panel where you can see that the bottom bar is filled with a solid color with 30% transparency. You can also see the color that is used.

Let’s select a color that blends better with our new image. Click the dropdown arrow next to Color and choose the Eyedropper option. You can also select any theme, standard, or custom colors. But if you want to match the colors in the image, using the Eyedropper works best.

Move your cursor to any part of the image that is the color you want to use and click return. You will now see that the bottom bar is the color you chose using the Eyedropper.

Now, remember that the original slide had a 30% transparency effect. This is removed when you change the color. If you want to use that with your new color, right-click the bottom bar, select Format and put the Transparency level back to 30%.

Follow the same procedures as above to change the right color column to the same color. You will notice that now there is an additional section called Recent Color to make it even easier for you to use the same color you used before.

Edit Text

You can change the color, font, size, and location of any text in your template. Start by highlighting the text and looking at the top navigation section that refers to what you can do with text.

With the text highlighted, you can make several edits,including:

  • Type
  • Size
  • Color
  • Style (bold, italic,underlined, shadowed)

Ifyou are not sure what any of the options mean, hover your mouse over it to seea description. Of course, you will want to replace what the text says to matchyour business.

To move the location of the text, put your mouse over one of the dots you see in the highlighted section until your cursor turns into a vertical arrow.

Then use the arrows on your keyboard to move the text up, down, right, or left.

Inthis sample, the white text looks good with the image and color scheme.However, it could use a few tweaks to the location and style.

Seethe new slide below and how we transformed it from the original slide bycustomizing it while keeping the same basic design, animations, and transitionsas the template.

The benefit of editing and customizing pre-madetemplates is that you can benefit from the design skills, animations, andtransitions of professional Powerpoint creators.

Thereis no need to avoid a template that is geared towards an industry or niche thatisn’t yours. By following the instructions above, you can have the best of bothworlds.